PDQ Library:  FTP from Ms-Word

Publishing Web Pages using Ms-Word

With my Internet account, I get free "web space" to put up a web site. The address (known as a URL) for my web site is something like http://www.myweb.com. Using an FTP program, I can transfer web pages from my home computer to my web space, where the world can view them.

But did you know there is a little-known feature of the Microsoft Office applications that allows to you save documents to your web space, using Microsoft's built-in FTP program? To demonstrate this, edit a file in Microsoft Word and select File -> Save As... and notice at the top there's a Save indrop-down list that contains FTP Locations. On some verions, there is a Save as web pageoption instead, which leads you to "My Network Places, which contains FTP Locations.

  1. Create document
  2. File menu > Save as web page
  3. Select "My Network Places"
  4. In drop-down box at top, select "FTP Locations"
  5. Select "Add/Modify FTP Locations"
  6. Name of site: ftp.myisp.com
  7. Select "User" and enter your user id (user name).
  8. Enter your password (It's case sensitive so type carefully.)
  9. Select the Add button and it should now be in the "Save in" list.
  10. Select this FTP location.
  11. You are connected to your web space and will see the files.
  12. Type a document name with extension .htm or .html (your Home page should be named index.html)
  13. Type "Save as type": Web Page (*.htm,*.html)
  14. Click Save ... you will see an activity window indicating the file is being sent.

Your FTP web space is now just another folder that you can open files and save files. With very little effort, you can share documents with anyone. For example, if your home page is at www.myweb.com and you saved a file as a web page called mydoc.html, then email your friends with the URL http://www.myweb.com/mydoc.html. You can also save complex Excel workbooks as a web page. If you prefer, you can publish them in "native" format and instruct your friends to right click and select "save as" to download the file - but, they may not be able to open them if their software is not the same as yours! Web page format is universal.

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