Emailing
Word documents
Microsoft WORD, a word processor used by many, has a feature to allow
you to send a document directly to your Internet mail editor. The feature
is located in the FILE menu and is called SEND. Unfortunately, the MS-WORD
default option is to send an Email attachment, not the best option for
general use.
How to Email WORD documents as plain text:
- Open Microsoft WORD and open any document (this will display all the
menus).
- Select Tools|Options and the General tab.
- In the GENERAL tab, you will see "Mail as Attachment".
Turn this OFF so your messages prepared in MS-WORD
will be sent as plain text. Click OK.
- Prepare an Email message, select SEND from the File menu. Your document
is automatically converted to plain text in your Email editor.
- Queue your message for sending "later".
How to Email WORD documents using Microsoft Outlook 2002:
- You can reduce the file size by filtering HTML without changing the
text or formatting.
- Open Microsoft WORD and open any document (this will display all the
menus).
- Select Tools|Options and the General tab.
- Click on Email Options, the General tab, then select Filter HTML before
sending. Click OK.
Why you should not use Email attachments:
- MS-WORD attachments take a lot longer to download.
- People with older version of MS-WORD may not be able to read your
document.
- Attachments are often deleted by busy people or those afraid
of MS-WORD viruses, the fastest growing source
of computer viruses!
- Some people refuse to open ANY unsolicited attachments.
More tips
Addressing envelopes in MS Word:
In the TOOLS menu, choose OPTIONS and the "User Information" tab. Type
your mailing address in the Mailing Address box, then highlight the intended
recipient's address in your Word document. Go to TOOLS|ENVELOPES AND LABELS
where both addresses will already be entered. Select your envelope size,
click on Print, and your envelope will print. Remember to put the envelope
into your printer left edge first if you are printing in landscape format.
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